Rule 2.503. Application and scope

(a) General right of access by the public

(1) All electronic records must be made reasonably available to the public in some form, whether in electronic or in paper form, except those that are sealed by court order or made confidential by law.

(2) The rules in this article apply only to access to electronic records by the public.

(b) Electronic access required to extent feasible A court that maintains the following records in electronic form must provide electronic access to them, both remotely and at the courthouse, to the extent it is feasible to do so:

(1) Registers of actions (as defined in Gov. Code, § 69845), calendars, and indexes in all cases; and

(2) All court records in civil cases, except those listed in (c)(1)-(11).

(c) Courthouse electronic access only A court that maintains the following records in electronic form must provide electronic access to them at the courthouse, to the extent it is feasible to do so, but may not provide public remote access to these records:

(1) Records in a proceeding under the Family Code, including proceedings for dissolution, legal separation, and nullity of marriage; child and spousal support proceedings; child custody proceedings; and domestic violence prevention proceedings;

(2) Records in a juvenile court proceeding;

(3) Records in a guardianship or conservatorship proceeding;

(4) Records in a mental health proceeding;

(5) Records in a criminal proceeding;

(6) Records in proceedings to compromise the claims of a minor or a person with a disability;

(7) Records in a civil harassment proceeding under Code of Civil Procedure section 527.6;

(8) Records in a workplace violence prevention proceeding under Code of Civil Procedure section 527.8;

(9) Records in a private postsecondary school violence prevention proceeding under Code of Civil Procedure section 527.85;

(10) Records in an elder or dependent adult abuse prevention proceeding under Welfare and Institutions Code section 15657.03; and

(11) Records in a gun violence prevention proceeding under Penal Code sections 18100-18205.

(d) “Feasible” defined As used in this rule, the requirement that a court provide electronic access to its electronic records “to the extent it is feasible to do so” means that a court is required to provide electronic access to the extent it determines it has the resources and technical capacity to do so.

(e) Remote access allowed in extraordinary criminal cases Notwithstanding (c)(5), the presiding judge of the court, or a judge assigned by the presiding judge, may exercise discretion, subject to (e)(1), to permit remote access by the public to all or a portion of the public court records in an individual criminal case if (1) the number of requests for access to documents in the case is extraordinarily high and (2) responding to those requests would significantly burden the operations of the court. An individualized determination must be made in each case in which such remote access is provided.

(1) In exercising discretion under (e), the judge should consider the relevant factors, such as:

(A) The privacy interests of parties, victims, witnesses, and court personnel, and the ability of the court to redact sensitive personal information;

(B) The benefits to and burdens on the parties in allowing remote access, including possible impacts on jury selection; and

(C) The burdens on the court in responding to an extraordinarily high number of requests for access to documents.

(2) The court should, to the extent feasible, redact the following information from records to which it allows remote access under (e): driver license numbers; dates of birth; social security numbers; Criminal Identification and Information and National Crime Information numbers; addresses and phone numbers of parties, victims, witnesses, and court personnel; medical or psychiatric information; financial information; account numbers; and other personal identifying information. The court may order any party who files a document containing such information to provide the court with both an original unredacted version of the document for filing in the court file and a redacted version of the document for remote access. No juror names or other juror identifying information may be provided by remote access. This subdivision does not apply to any document in the original court file; it applies only to documents that are available by remote access.

(3) Five days’ notice must be provided to the parties and the public before the court makes a determination to provide remote access under this rule. Notice to the public may be accomplished by posting notice on the court’s website. Any person may file comments with the court for consideration, but no hearing is required.

(4) The court’s order permitting remote access must specify which court records will be available by remote access and what categories of information are to be redacted. The court is not required to make findings of fact. The court’s order must be posted on the court’s website and a copy sent to the Judicial Council.

(f) Access only on a case-by-case basis The court may only grant electronic access to an electronic record when the record is identified by the number of the case, the caption of the case, or the name of a party, and only on a case-by-case basis. This case-by-case limitation does not apply to the court’s electronic records of a calendar, register of actions, or index.

(g) Bulk distribution The court may provide bulk distribution of only its electronic records of a calendar, register of actions, and index. “Bulk distribution” means distribution of all, or a significant subset, of the court’s electronic records.

(h) Records that become inaccessible If an electronic record to which the court has provided electronic access is made inaccessible to the public by court order or by operation of law, the court is not required to take action with respect to any copy of the record that was made by the public before the record became inaccessible.

(i) Off-site access Courts should encourage availability of electronic access to court records at public off-site locations.

Committee Notes

(Subd (a) amended effective January 1, 2019; previously amended effective January 1, 2007.)

(Subd (b) amended effective January 1, 2019; previously amended effective July 1, 2004, January 1, 2007, January 1, 2008, and January 1, 2010.)

(Subd (c) amended effective January 1, 2019; previously amended effective July 1, 2004, January 1, 2007, January 1, 2008, January 1, 2010, and January 1, 2012.)

(Subd (d) amended effective January 1, 2007.)

(Subd (e) amended effective January 1, 2019; adopted effective January 1, 2005; previously amended effective January 1, 2007.)

(Subd (f) amended effective January 1, 2007; adopted as subd (e) effective July 1, 2002; previously relettered effective January 1, 2005.)

(Subd (g) amended effective January 1, 2007; adopted as subd (f) effective July 1, 2002; previously relettered effective January 1, 2005.)

(Subd (h) relettered effective January 1, 2005; adopted as subd (g) effective July 1, 2002.)

(Subd (i) relettered effective January 1, 2005; adopted as subd (h) effective July 1, 2002.)