Rule 10.5. Notice and agenda of council meetings

(a) Generally The Judicial Council meets at the call of the Chief Justice no fewer than four times a year.

(b) Meeting schedule The Judicial Council must publish a regular annual schedule that states the planned date and location of each meeting. Additional meetings may be scheduled as necessary.

(c) Notice of business meetings “Business meetings” are council meetings at which a majority of voting members are present to discuss and decide matters within the council’s jurisdiction. The Judicial Council must give public notice of the date, location, and agenda of each business meeting at least seven days before the meeting. The notice must state whether the meeting is open or closed. If the meeting is partly closed, the notice must indicate which agenda items are closed. A meeting may be conducted without notice in case of an emergency requiring prompt action.

(d) Budget meetings A “budget meeting” is that portion of any business meeting at which trial court budgets are to be discussed. The Judicial Council must provide notice of a budget meeting in the same manner as any other business meeting. Budget meetings normally are scheduled as follows:

(1) A budget priority meeting, normally in February of each year, at which the Judicial Council adopts budget priorities for the trial courts for the budget year that begins July 1 of the next calendar year.

(2) A meeting at which the proposed budget is approved, normally in August of each year, at which the Judicial Council takes action on the following:

(A) Staff recommendations on trial court budget change requests for the next fiscal year;

(B) A total baseline budget for each trial court for the next fiscal year; and

(C) Any proposed changes in funding for a trial court.

(3) A budget allocation meeting, normally at the first council meeting after the state’s budget is enacted, at which the Judicial Council approves the final budget allocations for each trial court, including approved budget adjustments.

(4) Other meetings following substantive changes to the trial court portion of the proposed State Budget made by the Governor in the proposed Governor’s budget or by a committee or house of the Legislature, at which the Judicial Council will take appropriate action, if any.

(e) Form of notice The notice and agenda for council meetings must be posted on the California Courts website (www.courts.ca.gov). In addition, the notice and agenda for budget meetings must be provided to designated employee representatives who have submitted a written request to the Judicial Council (attention Judicial Council Support).

(f) Contents of agenda The agenda must contain a brief description of each item to be considered at the council meeting. All items are classified as discussion items, consent items, or informational items.

(1) Consent items deemed approved

(2) Moving consent items to discussion agenda

(g) Meeting materials

(1) General materials

(2) Budget materials

(A) When available

(B) Distribution

(C) Contents at the budget approval meeting

(h) Circulating orders Between business meetings, the council may act by circulating order on urgent matters if the Chief Justice or the Administrative Director approves. Prior public notice of a proposed circulating order is not required. Each circulating order adopted by the council must be included on the agenda for the next business meeting as an information item.

Committee Notes

(Subd (a) amended effective January 1, 2004.)

(Subd (b) amended effective January 1, 2016; previously amended effective January 1, 2004, and January 1, 2007.)

(Subd (c) amended effective January 1, 2016; previously amended effective January 1, 2004.)

(Subd (d) amended effective January 1, 2016; adopted effective January 1, 2004.)

(Subd (e) amended effective January 1, 2016; adopted as subd (d); previously amended and relettered as subd (e) effective January 1, 2004; previously amended effective January 1, 2007.)

(Subd (f) amended and relettered effective January 1, 2004; adopted as subd (e).)

(Subd (g) amended effective January 1, 2016; adopted as subd (f); previously amended and relettered as subd (g) effective January 1, 2004; previously amended effective January 1, 2007.)

(Subd (h) amended and relettered effective January 1, 2004; adopted as subd (g).)